Buyer's guide · updated October 20, 2026

The best CRM and software for med spas

Med spa software is mostly built for the client who's already booked: charting, consents, memberships, payments. Winning the new client is a different job. Here's how eight options compare on both, with every price from the company's own site.

The short answer

To run the spa, Boulevard ($199 to $520/mo per location), Mangomint ($120/mo plus $10 per user), Vagaro ($30/mo list) and AestheticsPro ($160 to $350/mo) publish prices; Zenoti quotes on request. Most are booking-first: only Zenoti, Pabau and Aesthetic Record (with LeadAR) manage leads before they book, and none of them makes ads. Zuops is the new-client layer: ads, AI replies to every inquiry in seconds, and booked consultations, from $19/mo.

Eight options at a glance

	Price	Built for	New leads and AI
Boulevard	$199/mo (up to 3 providers); $455 and $520/mo per location	Booking, charting, photos, memberships; HIPAA with BAAs for qualifying accounts	Booking-first; AI Receptionist $125/mo for 200 minutes, sends a booking link
Zenoti	Quote only	Charting with photos, consents, packages, inventory, review requests; signed BAA	AI Lead Manager and AI Receptionist in the AI Plus package (quote)
Mangomint	$120/mo per location + $10 per user; no contracts	Booking, SOAP notes, photos, consents, memberships, automated flows	Booking-first; phone add-on ($70/mo per line) texts missed callers
Vagaro	$30/mo list ($23.99 intro), + $10 per extra calendar	Booking, SOAP notes, memberships, inventory, marketplace	Vera AI ($10/mo) replies to texts with booking links; no calls
AestheticsPro	$160/mo (2 users) to $350/mo	500+ EMR forms, photo tools, telehealth, POS, inventory	AI agents marked coming soon
Pabau	Not shown on its pricing page	Two-way SMS, lead pipeline, review requests, POS; HIPAA	Lead pipeline; AI receptionist in Engage Plus (credits)
Aesthetic Record	$15 to $19/mo per user + $399 onboarding	Charting, photos, memberships, inventory	LeadAR pipeline for Facebook, Instagram and TikTok interest
Zuops	$19 to $499 a month	Winning new clients: med spa ads, AI replies, consultation booking	Every inquiry answered in seconds; AI books the consult

Boulevard
Price
$199/mo (up to 3 providers); $455 and $520/mo per location
Built for
Booking, charting, photos, memberships; HIPAA with BAAs for qualifying accounts
New leads and AI
Booking-first; AI Receptionist $125/mo for 200 minutes, sends a booking link
Zenoti
Price
Quote only
Built for
Charting with photos, consents, packages, inventory, review requests; signed BAA
New leads and AI
AI Lead Manager and AI Receptionist in the AI Plus package (quote)
Mangomint
Price
$120/mo per location + $10 per user; no contracts
Built for
Booking, SOAP notes, photos, consents, memberships, automated flows
New leads and AI
Booking-first; phone add-on ($70/mo per line) texts missed callers
Vagaro
Price
$30/mo list ($23.99 intro), + $10 per extra calendar
Built for
Booking, SOAP notes, memberships, inventory, marketplace
New leads and AI
Vera AI ($10/mo) replies to texts with booking links; no calls
AestheticsPro
Price
$160/mo (2 users) to $350/mo
Built for
500+ EMR forms, photo tools, telehealth, POS, inventory
New leads and AI
AI agents marked coming soon
Pabau
Price
Not shown on its pricing page
Built for
Two-way SMS, lead pipeline, review requests, POS; HIPAA
New leads and AI
Lead pipeline; AI receptionist in Engage Plus (credits)
Aesthetic Record
Price
$15 to $19/mo per user + $399 onboarding
Built for
Charting, photos, memberships, inventory
New leads and AI
LeadAR pipeline for Facebook, Instagram and TikTok interest
Zuops
Price
$19 to $499 a month
Built for
Winning new clients: med spa ads, AI replies, consultation booking
New leads and AI
Every inquiry answered in seconds; AI books the consult

Monthly list prices, checked October 20, 2026; several vendors run new-customer promotions. Zuops doesn't do charting, consent forms, clinical notes or point of sale: keep those in your spa software.

Each one in brief

Boulevard
$199 to $520/mo per location
A polished booking and client experience with charting, photo markup and memberships. Its AI Receptionist answers calls and sends a booking link ($125/mo for 200 minutes, then $0.60 a minute).
Their pricing
Zenoti
Request pricing
Built for multi-location groups, with charting, consents and inventory. Its AI Lead Manager follows up with leads from ads, calls, web and text until they book, as part of AI Plus.
Their pricing
Mangomint
$120/mo + $10/user · no contracts
Clean booking with SOAP notes, photos and consents, and automated flows for reviews, rebooking and memberships. The phone add-on texts back missed calls.
Their pricing
Vagaro
$30/mo list · add-ons from $10
The lowest entry price, with a booking marketplace. Forms, text marketing and the Vera AI that answers texts are each small add-ons.
Their pricing
Pabau
Price by team size
One of the few with a lead pipeline built in: web forms, automatic texts and emails at each stage, review requests, and an AI receptionist in Engage Plus.
Their pricing
Aesthetic Record
$15 to $19/user + $399 onboarding
Low per-user pricing with charting and photos; LeadAR brings Facebook, Instagram and TikTok interest into a pipeline with a shared inbox.
Their pricing

Your spa software plus Zuops

Clients book at night and with whoever answers first. Zuops makes the ads, replies to every inquiry in seconds from a form, an ad or a message, answers questions about treatments from your FAQ and books the consultation, so your spa software gets a booked client instead of a cold lead.

What to ask before you sign

Is it priced per location, per provider or per user, and what's the price after any promotion?
Will they sign a BAA, and are charting, photos and consents included or add-ons?
What happens to a new inquiry from Instagram at 10 PM: does anyone reply before morning?
Does the AI answer calls, texts or both, and does it book or only send a link?
What are the card processing rates, and who pays them?

Zuops

Turn late-night inquiries into booked consultations.

Zuops answers every med spa inquiry in seconds, answers questions about treatments, books the consult and makes the ads that bring new clients in.

Zuops for med spas Speed to lead statistics

Med spa ads with cost-per-lead estimates
AI replies in seconds, day and night
Consultation booking on your calendar
Smart Forms that ask the right questions
Plans from $19/mo

FAQ

Questions

What is the best software for a small med spa?

On published prices, Boulevard Essentials ($199/mo, up to 3 providers), Mangomint ($120/mo plus $10 per user) or Vagaro ($30/mo list). Add Zuops from $19/mo to answer and book new-client inquiries in seconds.

Which med spa software follows up with new leads?

Zenoti (AI Lead Manager, in AI Plus), Pabau (lead pipeline with automatic texts) and Aesthetic Record (LeadAR) manage leads before they book. Boulevard, Mangomint and Vagaro are built around clients who've already booked.

Do med spa platforms have an AI receptionist?

Boulevard's answers calls for $125/mo per location (200 minutes) and sends a booking link; Vagaro's Vera ($10/mo) replies to texts; Zenoti and Pabau include AI in paid packages; AestheticsPro lists it as coming soon.

Does Zuops replace my med spa software?

No. Keep charting, consents, memberships and payments in your spa software. Zuops brings in and books the new clients.

Sources (checked October 20, 2026)

Product names are trademarks of their owners; Zuops isn't affiliated with them. Prices change, so check each company's site before you decide.

Turn ad clicks into booked appointments.

Start with your own business or bring every client. Your first ads take minutes, and every new lead gets a reply in seconds.

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Plans from $19/mo
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